Managing and storing data online is pretty much a non-negotiable for businesses today. Cloud-based storage products such as Microsoft’s OneDrive certainly offer a lot to the beginning business owner, but there are definitely things to consider before making this your primary solution—especially if you think you’ll be scaling in the near future.
For years, software companies have centered their marketing around “data growth,” and recently this need has become a reality. It’s no surprise that there is an outpouring of clients who are struggling to determine which category to drop their data into. What to keep and what to get rid of is a common question amongst longtime business leaders who have watched their companies expand and collect data along the way.
Hot cocoa, eggnog, pumpkin pie. Wood burning in the fireplace. It’s that time of year again: the days get shorter, the weather gets colder, and people all over are trying to figure out what to do with their end of year budget. It’s a time to look at new things, make yourself a wish list, and then, in the spirit of the holiday season, give yourself a break and get something that will make managing file storage quotas easier for you and your company.
You’ve gotten into the habit of just adding more servers and hard drives when you see the capacity of each of the drives is approaching the magic 85% full mark. We know that early in our involvement with file data storage that was the extent of the analysis of the data backup system to determine when a new investment was needed. There wasn’t any practical intelligence available for what the current file types were in the environment, who were the culprits storing data by the gigabyte and why. The metrics just weren’t being collected and the analysis was done haphazardly and without performance parameters in mind. In short, we were flying blind, storing data that didn’t need to be stored, losing data when hard drives crashed from exceeding their safe capacity limits and always having to beg the CFO for money to add hardware to the storage infrastructure as unplanned expenditures. IT as a cost center took on the real meaning of being a money pit with no ROI to show for the effort.
While companies vary greatly in their approach to storage management, out of necessity, most have some formal policies in this regard. Today’s disks are large and relatively inexpensive. But at any given time there is a finite amount of space to be had. Unlike electricity and bits from the Internet, network storage is not renewed over time.
Aside from auditors and investigators, it’s tough to find anyone who’s too jazzed about an audit or investigation, especially if they are not adequately prepared for it. This is totally understandable, as instances of non-compliance uncovered in an audit or investigation can lead to embarrassment, reprimands, dismissals and even civil or criminal penalties.
Your corporate file environment has been hijacked, and its consuming storage faster than you can buy it.
Terabytes – even petabytes of capacity are being swallowed up by old files that haven’t been touched in years. And you’re spending money and time backing them up – over and over again.